How to Design E-learning Website Step by Step Online?
Step 1 - Settings
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| https://training-online.eu/ |
The module includes tabs for easier orientation:
A. General settings - own domain, system values, formats, time, currency, language
B. E-Shop settings - switch the functionality on / off and general eshop settings
C. Space management - data space extension and management
D. Skins - User Interface and eShop interface personalization (color, logo, ...), check the options to set your skin
E. Notifications - email notifications management
A) General settings
1. Custom domain - you may set your own domain name. Even if you have chosen the subdomain and you url now is subdomain.training-online.eu, you may change it completely and se whatever name you like with your own domain name like mysubdomain.mydomain.tld. The user then has more confidence he is using your own system.
2. Localization - common system values, data format, time format, encoding, currency, language, time zone
3. User profiles
- Enable registration - allow users to register to your LMS platform
- Default registration role - is the role that assigned to the user who registers to your system. Be aware to set proper role!
- Enable password recovery - displays the "I don't know my password" function on the login screen. Seem more about to Enable password
- Minimal password length - the length is initially set to 8 characters, to maintain the security we recommend to use longer passwords
- Password update - defines the period when the user is forced to change his password. When the user logs into the system, the request for change appears before he lands to the Home page. The value is entered in days, you may set the 0 value which sets the unlimited period
- Personal profile update - defines the period when the user is forced to update his personal information. When the user logs into the system, the request for update appears before he lands to the Home page. The value is entered in days, you may set the 0 value which sets the unlimited period. The update screen appears on the first user login and then based on the period you have set. The update screen may be overcome in case the user clicks on whatever menu button.
- Selfenroll allowed urls - there is the Catalog function in the system which allows users to enroll courses by their own and not only by teachers or admins. As there are also paid courses to be enrolled via Catalog, we have decided to protect your credit not to be used by those users. Therefore the use who gets through the registration has the Catalog selfenroll functionality disabled by default. But you may decide that some users who have registered to your platform, such as users from your company or partner company may get the selfenroll immediately when they register, you need to add their email domain name. Means all that's after @......
- Maximum file size - defines the maximum file size that may be uploaded in each file upload
- Catalog - switch the internal course Catalog where the user may selfenroll his courses
Step 2 - Roles
There is just 3 roles in default when the system is created but you have a full freedom to create additional roles and assign to users you need to perform specific actions. Also the roles module is fully configurable to be accessed by users who you will provide with read/write level, therefore consider who you provide the access as he will be able to change basic access policy given by yourself.
- Admin - full access permission, consider to provide this access level. We do recommend provide this access level only to core system administrators.
- Teacher - has the access to most common functionality such as Users, Courses and Lessons
- User - has the basic rights just to study the content
We assume that the most used role will be a group leader or teacher who will be responsible for taking care of his department or class room. This person will typically have the full access to the course and user module.
- Admin - full access permission, consider to provide this access level. We do recommend provide this access level only to core system administrators.
- Teacher - has the access to most common functionality such as Users, Courses and Lessons
- User - has the basic rights just to study the content
We assume that the most used role will be a group leader or teacher who will be responsible for taking care of his department or class room. This person will typically have the full access to the course and user module.
Step 3 - Add Users
Users module - is the main operating module in your new platform. You will assign, we call enroll all activities through selection users and choosing the activity you like to perform. Users module is therefore on the first place in you administration console.
Creating of system users is possible in 2 ways:
- Adding users manually which is usually time exhaustive
- Importing the csv data for adding your users in one step, as we believe your may have your users data in database or MS Excel you will be able to import them. For the exact format of importing file structure make one "User export" which will provide you the example.
Once you create manually or import the users the email with the login information is sent to email addresses you have provided.
Creating of system users is possible in 2 ways:
- Adding users manually which is usually time exhaustive
- Importing the csv data for adding your users in one step, as we believe your may have your users data in database or MS Excel you will be able to import them. For the exact format of importing file structure make one "User export" which will provide you the example.
Once you create manually or import the users the email with the login information is sent to email addresses you have provided.
Step 4 - Courses and Learning content
Adding of your content such as learning material or tests, and creating Courses has just two steps.
1. Create Course - by adding available Lessons - the lesson(s) may be selected from the list of available items or you may create a new lesson in the course edit mode
2. Create Lessons - by importing your content you will prepare the base for creating a course
Importing/Creating of the content is done in 3 ways:
- import PDF files, whatever content you have prepared in the past, such as MS PowerPoint, Word, Excel, ..., all of those may be saved as pdf files and uploaded to a lesson
- Presentation lesson, MS PowerPoint or OpenOffice Presentations with their native behaviors such as animations or embedded videos may be uploaded
- Video Lesson, upload mp4 video files to the system storage or use YouTube videos
- import SCORM 1.2 course files. SCORM is an industry standard that defines the LMS and course interface which enables you to create your courses with extra features in specialized software (Adobe Captivate, iSpring, ...).
- create your own content and tests in the built in Test Editor
- create Internal Announcements in the built in editor for distributing your company policy, news or announcements where you need to track users Acceptance or Read
- create SkillGap in the built in editor for students skills analysis before or after training project
- create Survey lesson for employees, partners or customer surveys and questioning
- create Virtual Classroom lesson for interactive teacher to students online classroom
1. Create Course - by adding available Lessons - the lesson(s) may be selected from the list of available items or you may create a new lesson in the course edit mode
2. Create Lessons - by importing your content you will prepare the base for creating a course
Importing/Creating of the content is done in 3 ways:
- import PDF files, whatever content you have prepared in the past, such as MS PowerPoint, Word, Excel, ..., all of those may be saved as pdf files and uploaded to a lesson
- Presentation lesson, MS PowerPoint or OpenOffice Presentations with their native behaviors such as animations or embedded videos may be uploaded
- Video Lesson, upload mp4 video files to the system storage or use YouTube videos
- import SCORM 1.2 course files. SCORM is an industry standard that defines the LMS and course interface which enables you to create your courses with extra features in specialized software (Adobe Captivate, iSpring, ...).
- create your own content and tests in the built in Test Editor
- create Internal Announcements in the built in editor for distributing your company policy, news or announcements where you need to track users Acceptance or Read
- create SkillGap in the built in editor for students skills analysis before or after training project
- create Survey lesson for employees, partners or customer surveys and questioning
- create Virtual Classroom lesson for interactive teacher to students online classroom
Step 5 - Email Notification
raining-Online.eu Email Notifications are fully configurable messages that are sent while triggered by some action, such as Course Enrolment, Course Due Date and many others. You may also decide who is the reciever of the message by defining one of three options: Admin, Event Iniciator, Subject Of The Event.
Email Notifications increases the User awarness of assigned content and if you configure so, you may also send the message alerts to get user know that the time of due is comming.
Once the message is set will be for the use of all system users, no matter if internal or external. The messages are sent to email addreses registered in system user profile.
>Detailed Notification<
Email Notifications increases the User awarness of assigned content and if you configure so, you may also send the message alerts to get user know that the time of due is comming.
Once the message is set will be for the use of all system users, no matter if internal or external. The messages are sent to email addreses registered in system user profile.
>Detailed Notification<
Step 6 - Wallet free credit
Training-Online.eu provides credit 30USD or EUR equivalent to you when the system is created. This amount can be used upon your free consideration within Training-Online.eu for testing purposes. Even if you reach 0 credit in your wallet, Training-Online.eu stays active.
You may easily add the credit in the Wallet module accessible through system Administration.
You may easily add the credit in the Wallet module accessible through system Administration.
Step 7 - Enroll users to the content (Courses)
Assign users to the content is done via Users module. Just select the user(s) and user the Enroll to Course function, an Enrollment window will appear, where select the Course or other Contents or Learning plans. Select the course, then prerequisite if required to be completed before the course you just enrolling. Set the Due Dates and Repetition if required. Finish the enroll by SAVE button.
The course will appear on assigned user(s) My Study page and since then is ready to be Entered. It's so easy!
>Detailed enrollment description<
The course will appear on assigned user(s) My Study page and since then is ready to be Entered. It's so easy!
>Detailed enrollment description<
Step 8 - My Study page
My Study page is the system landing page and appears each time the user logs in. My Study page contains 2 blocks:
- Calendar - where the user see the assigned courses with their due dates and provide a color scheme that helps to recognize if the courses are enrolled, completed or failed/overdue. Clicking on the date will show a bubble with courses shortlist. You may enter the Course by clicking on exact course link. The date always refers to the course due date.
- My Study - shows the list of assigned courses with a detail of its name, prerequisite, due date and score required. The Course is accessible by clicking on the Enter button. (On mobile devices in some resolutions just click on the Course row)
As you enter the Course it will open a list of lessons. Each lesson is accessible by Enter or Resume button. (On mobile devices in some resolutions just click on the Course row and the navigation button appears)
Better user navigation is supported by MyStudy color experience concept in the Calendar. The user immediately sees the status of the course by its color. One date may contain more course due dates. In that case more color appear, each color means status of individual course.
* blue - course enrolled and waiting for start or completion
* green - course completed. Number of lessons that are required to reach the completion score were completed.
* red - course failed. The number of lessons that are required to reach the completion score were not completed and course is automatically marked as Failed.
* orange - course overdue. The course passed the due date, either not touched or some lessons touched but not enough to reach the course completion score.
- Calendar - where the user see the assigned courses with their due dates and provide a color scheme that helps to recognize if the courses are enrolled, completed or failed/overdue. Clicking on the date will show a bubble with courses shortlist. You may enter the Course by clicking on exact course link. The date always refers to the course due date.
- My Study - shows the list of assigned courses with a detail of its name, prerequisite, due date and score required. The Course is accessible by clicking on the Enter button. (On mobile devices in some resolutions just click on the Course row)
As you enter the Course it will open a list of lessons. Each lesson is accessible by Enter or Resume button. (On mobile devices in some resolutions just click on the Course row and the navigation button appears)
Better user navigation is supported by MyStudy color experience concept in the Calendar. The user immediately sees the status of the course by its color. One date may contain more course due dates. In that case more color appear, each color means status of individual course.
* blue - course enrolled and waiting for start or completion
* green - course completed. Number of lessons that are required to reach the completion score were completed.
* red - course failed. The number of lessons that are required to reach the completion score were not completed and course is automatically marked as Failed.
* orange - course overdue. The course passed the due date, either not touched or some lessons touched but not enough to reach the course completion score.
Recommended working practices to test the system
While you're getting familiar with the Training-Online.eu platform, we would like to recommend a few working practices that proved to be useful in the past and will help you to understand the functioning of our system.
As soon as you get a full version of the Training-Online platform, all its functionalities are immediately available. This also means that the system engine will automatically trigger a series of actions:
- An email notification with user information will be immediately sent to the newly created users.
We recommend using your own email addresses for testing purposes to have a full control over what happens. Add real users once you are sure that they are aware that the login information is to come. If they are not informed beforehand, they could accidentally delete the information.
- Import the users
Just test how the import works, still using your own email addresses. Use the Export function to export the data import structure to a .csv file. Open the file in your spreadsheet editor (MS Excel, for example) and fill in your test users. Username, Name, Surname and Email fields are required, others are optional. Save the documents as a .csv file and go to Import users function. You will be asked to select the user role when importing. We recommend selecting “user” that only has access rights to My Study page, not to administration.
- Create various types of your own test courses and lessons.
You may see the lesson preview in the lesson list, just using the View button. There is no answers or data tracking while previewing.
- Assign (we say enroll) courses to yourself and try the Student View mode.
You may track your own performance in the Reporting module. As an admin, you are using the same view mode: you see your own My Study page just as other users see. That is because firstly, you may be a student as well, and secondly, we suppose that you will be both the creator and the tester of your courses.
- Check the reporting module where all the study data are available.
Training-Online provides a full data reporting, including the answers to each question. You can export them as a .csv or .xls file to a spreadsheet editor to create just the type of analysis you need. The report module provides 2 view modes. The first serves to track performance on a course level, while the second provides a detailed data at question level.
- Adapt the platform skin.
You may change the color scheme and the logo to match with your company website or intranet. This will help you and your users to get usedto your new platform.
Good luck with your first steps!
As soon as you get a full version of the Training-Online platform, all its functionalities are immediately available. This also means that the system engine will automatically trigger a series of actions:
- An email notification with user information will be immediately sent to the newly created users.
We recommend using your own email addresses for testing purposes to have a full control over what happens. Add real users once you are sure that they are aware that the login information is to come. If they are not informed beforehand, they could accidentally delete the information.
- Import the users
Just test how the import works, still using your own email addresses. Use the Export function to export the data import structure to a .csv file. Open the file in your spreadsheet editor (MS Excel, for example) and fill in your test users. Username, Name, Surname and Email fields are required, others are optional. Save the documents as a .csv file and go to Import users function. You will be asked to select the user role when importing. We recommend selecting “user” that only has access rights to My Study page, not to administration.
- Create various types of your own test courses and lessons.
You may see the lesson preview in the lesson list, just using the View button. There is no answers or data tracking while previewing.
- Assign (we say enroll) courses to yourself and try the Student View mode.
You may track your own performance in the Reporting module. As an admin, you are using the same view mode: you see your own My Study page just as other users see. That is because firstly, you may be a student as well, and secondly, we suppose that you will be both the creator and the tester of your courses.
- Check the reporting module where all the study data are available.
Training-Online provides a full data reporting, including the answers to each question. You can export them as a .csv or .xls file to a spreadsheet editor to create just the type of analysis you need. The report module provides 2 view modes. The first serves to track performance on a course level, while the second provides a detailed data at question level.
- Adapt the platform skin.
You may change the color scheme and the logo to match with your company website or intranet. This will help you and your users to get usedto your new platform.
Good luck with your first steps!
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